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get organized - tags

April 12, 2006

One aim of fluxiom is to reduce the time it takes to organize assets, without losing the big picture. It should be possible to store one asset in more than just one place—and this is where tags come in handy…

tag·ging is a way to organize your files based on what they’re tagged with, instead of where they are located (folder structure). It is like using keywords for files, allowing you to group files together which have something in common.

See tagging in action:

In fluxiom there are two different kinds of tags:

Auto-tags

The auto-tags (eg. “My assets”, “Last week”) are set by fluxiom automatically depending on the properties of your files. Next to filtype based (Documents, Images, Videos) and time based (Today, Last Week) autotags fluxiom sets the following autotags:

• Favorites: All assets that have been downloaded at least once either by you or any other user in your fluxiom account, ordered by the number of downloads.
• Shared: All assets that have been shared at least once by you or any other user (through the “Share” function), ordered by how many times the asset has been shared.
• Untagged: All assets that have no tag assigned (helpful after a batch upload through fluxUp! for example.
• Dropbox: All assets that have been added through the dropbox feature (Learn more about fluxiom dropbox)

Your own tags

To create your own set of tags according to your needs, just switch to the “tag-admin” section, by clicking on the “manage tags” button on the right side on the main bar.

Note: Only users with the “Manage tags” right assigned can manage tags. Learn more about user access settings.

In the “manage tags” view you can add, rename or delete tags. You can also change the order of the tags via drag and drop, the tags will appear in this order in the tag bar in the asset view.

To tag your assets just select one or more assets and click the “Tags” icon. Note: To select files the asset viewer also supports shift-click to select a range of assets and ctrl-click to select multiple individual assets, and supports rubber-band select.

Click the tags you want to assign – done.

With tags, organizing and finding assets suddenly becomes manageable. No more digging around in the folder jungle on the file server without finding anything.

Related links:

• About tagging and tag-set examples

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